Minimize Privacy Notice for Registration to the 2nd CEOS-WGCV ACIX II - CMIX Workshop

Privacy Notice for Registration to the 2nd CEOS-WGCV ACIX II - CMIX Workshop

If you wish to register to the 2nd CEOS-WGCV ACIX II - CMIX Workshop, you will be asked to provide Personal Data including your name, surname, affiliation and email address during the registration process.  This notice sets out how your Personal Data will be handled for the purpose of the workshop, and your rights in relation to this handling of your Personal Data.

Why will your Personal Data will be processed?

Your Personal Data will be collected and processed for the purpose of organising the logistics of the workshop.

The registration service is managed in the frame of the QA4EO contract by the consortium led by Telespazio VEGA UK Ltd. Your Personal Data will be collected and processed by Telespazio VEGA UK Ltd and Serco Italia S.p.A. for the purpose of organising the logistics of the workshop. The servers of Telespazio VEGA UK Ltd and Serco Italia S.p.A are located in data centres managed by Telespazio VEGA UK Ltd and Serco Italia S.p.A in the UK and Italy.

If you choose to make a request to erase, rectify, complete or amend your details, your request will be manually processed by Serco Italia S.p.a. Accordingly, at the point you make the unsubscribe request, your email address will also be collected and processed on the servers of Serco Europe. These servers are located in Italy. [ALM1]

ESA, Telespazio VEGA UK Ltd and Serco Italia S.p.A. will not use your Personal Data for any purpose other than organising the logistics of the workshop and will not disclose your Personal Data to any other entity. 

ESA, Telespazio VEGA UK Ltd and Serco Italia S.p.A. do not consider your Personal Data as an asset for sale and will not sell your Personal Data to any third parties.

For how long will my Personal Data be kept?

If you register to the workshop, your Personal Data will be stored on the Airbus UK and Eversis servers [ALM2] until you ask to be unsubscribed from the workshop's list.

If you wish to unsubscribe from the workshop's list you may do so at any time, by sending an e-mail to sppaweb@eo-sppa.org

Once you unsubscribe, all traces of your Personal Data stored for the purpose of sending you the newsletter will be erased from the servers of Airbus UK and Eversis.[ALM3]

Your Rights

The Data Controller for the processing of your Personal Data is ESA.  ESA is an intergovernmental organisation established by its Convention which opened for signature in Paris on 30 May 1975.  The headquarters of ESA are located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France.

ESA manages the processing of your Personal Data in accordance with the provisions set out in ESA's ‘Policy on Personal Data Protection', which was adopted by the Director General of ESA on 5 February 2018 and became effective on 1 March 2018.  The Policy forms part of ESA's Personal Data Protection Framework, which can be downloaded from ESA's website www.esa.int or via the following link[ALM4] .

If you have any questions or concerns about how ESA handles your Personal Data, you may contact ESA's Data Protection Officer, who is your first point of contact for personal data matters.  The contact details for ESA's DPO are:

email: dpo@esa.int

Tel: +33 1 53 69 72 69

Under ESA's Personal Data Protection Framework, you have the following rights, which you may exercise at any time:

•             The right at any time to make a reasonable request for access to your Personal Data which is held for the purpose of sending you the newsletter, provided that you demonstrate legitimate grounds for making the request. 

If you wish to make such a request, please submit it to sppaweb@eo-sppa.org, copy to dpo@esa.int.

•             The right to have your Personal Data erased, rectified, completed or amended.

If you do not want your Personal Data to be processed for the purpose of organising the 2nd CEOS-WGCV ACIX II - CMIX Workshop, please submit a request to sppaweb@eo-sppa.org, copy to dpo@esa.int, and your Personal Data will be erased from the system.  Please note that if we carry out this change, you will not be able to attend the 2nd ACIX II-CMIX Workshop.

If you wish to rectify, complete or amend your Personal Data, you will need to submit a request to sppaweb@eo-sppa.org, copy to dpo@esa.int, and explain the modifications that you wish to be made to your email address.

•             The right to lodge a complaint before ESA's independent Supervisory Authority which complies with the Rules of Procedure of the Supervisory Authority set out in ESA's Personal Data Protection Framework. You will be required to demonstrate that a Data Protection Incident occurred in relation to your Personal Data, following a decision of the Agency, or at least to present serious reasons for believing that such an incident occurred.

A Personal Data Protection Incident means any intentional or unintentional activity which violates the provisions set forth in ESA's ‘Policy on Personal Data Protection'.

If you wish to lodge a complaint, the first step is for you to contact the ESA Data Protection Officer by sending an email to dpo@esa.int, setting out the nature of your complaint.  Your complaint will then be handled according to the Rules of Procedure of the Supervisory Authority that are set out in ESA's Personal Data Protection Framework.

 

By ticking the box below, you agree to the processing of your Personal Data in accordance with the ESA Framework on Personal Data Protection, on the terms set out in this Privacy Notice.

             I accept

             I do not accept

Please note that if you do not accept the terms of this Privacy Notice, we will not be able to process your Personal Data and you will not be able to attend the workshop.